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How do I send email to my contacts?  |
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Mailing to Contacts by Using the Address Book
- Start a new email message
- To address the message to people or distribution lists in your Contacts folder,
click on the Address Book icon on the toolbar and select Contacts from the top right
drop-down box
- Select a name and click the appropriate address field button at the bottom of the dialog box to add them to that address line.
- When finished selecting all addressees, click the OK button to close the dialog and return to your message.
Mailing to Contacts by Using Their Entry in the Contacts Folder
- To create a message to people or distribution lists in your Contacts folder, click on the Contacts section button (lower left corner) to change to that section of Outlook.
- Right click on the desired contact entry and select New Message to Contact. This will
open a new email message with Contact in the To: field
Note: You only need to use one of the above methods the first time
you send a message to a contact. Once you've addressed and sent a message to a person or
distribution list in your Contacts folder, they will then come up as an AutoComplete entry
the next time you begin to type their name in an address field,
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How do I block Junk Mail by sender or domain? |
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To add a sender to the Blocked Senders list:
- Right-click on the sender's name in your Inbox message list.
- Hover over Junk E-mail in the pop-up menu list and left-click on Add Sender to Blocked Senders List
To add a domain to the Blocked Senders list:
- Right-click on the sender's name in your Inbox message list
- Hover over Junk E-mail in the pop-up menu list and left-click on Junk E-Mail Options
- Click OK to clear the warning message about the Junk E-Mail Filter not being enabled
- In the Junk E-Mail Options dialog box, left-click the Blocked Senders tab and click the Add button
- Enter the domain as shown in the example and click the OK button to add it to the Blocked Senders list
- Click OK to exit the Junk E-Mail Options dialog when finished
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How do I set the direction my cursor moves after moving or deleting a message?
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From the menu bar click:
- Tools > Options > Preferences tab > Email Options button
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How do I modify the subject line of a message in my inbox?
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Follow these steps:
- Open the message, highlight the subject line and type the new information.
Or
- Right click on the heading Subject and choose Customize Current View
- Click on Other Settings
- Place a check in the Allow in-cell editing box (second item from the top). This allows you to edit the subject line in the inbox without opening the message.
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How do I find all related email messages and can I manage all related messages from one window?
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Follow these steps:
- Open a message you have either replied to or forwarded to someone.
- Above the address information is a shaded area stating your last action: "Your replied on..." or "You forwarded this message on..."
- Click on the shaded area.
- Click on the "Find related messages" box that pops up
- Outlook will search for all related messages and list them in a separate window.
- Special Note: from this window you can select one or more messages and move them to another folder. Hold your control key while selecting multiple messages. Right click on one of the selected messages and choose "Move to folder..." If a folder of your choice does not yet exist, you have the option to create a new folder on the fly and the selected messages will be moved to the newly created folder.
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How do I insert a horizontal line in my email message?
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Using MS Word as your email editor:
- Click the down arrow next to the Borders button on the toolbar and choose Horizontal Line.
Note: If MS Word is not your email editor, the Horizontal Line icon
appears on the formatting toolbar by default.
The horizontal line is inserted wherever your cursor appears - even in the middle of a word.
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How do I turn MS Word on/off as my email editor?
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From the menu bar click:
- Tools > Options
- Select the Mail Format tab.
- In the Message Format section - check or uncheck the "Use Microsoft Office Word 2003 to edit email messages" box as desired.
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How do I save a draft message?
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To save your message as a draft:
- Click the X on the blue title bar to close the message and answer yes to save the changes.
- The message is automatically saved to your Drafts folder.
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How do I create and use multiple signature files?
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From the menu bar click:
- Tools > Options
- Click the Mail Format tab
- Click the Signatures button on the bottom right
- Click the New button to create a new signature
- Enter a name for your signature (example: work, fullsig) and click NEXT
- In the Edit Signature box type the information as you want it displayed.
- Click FINISH.
Repeat steps 4 - 7 for additional signatures. Click OK after all signatures have been created.
Setting the default signatures:
On the Mail Format tab, under the Signatures section - use the drop-down arrows to choose
the signature to use for New Messages and the signature to use for Replies and Forwards.
Click OK.
To choose a different signature while in a new email message:
If Word is your email editor, you can right click on the signature in a new message and
choose a different signature from the pop-up menu.
If Word is not your email editor, you will need to delete the signature that appears and
then from the menu bar click:
Insert > Signature and click on the signature of your choice.
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How do I sort my email messages by group?
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From the menu bar click:
- View > Arrange By > Show in Groups
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